Accounts Payable Assistant Clerk

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Empresa

Recluta Talenthunter

Descripción de la Empresa

Recluta Talenthunter es una firma en consultoría de Recursos Humanos 100% costarricense, opera tanto a nivel nacional como internacional. Brunda 4 servicios, los cuales son: Reclutamiento, Outsourcing, Consultoría en Talento Humano y Outplacement.

Provincia

San José

Localidad

WFH

Tipo de Contratación

Tiempo Completo

Descripción de la Plaza

SUMMARY OF FUNCTIONS

This position supports the Accounts Payable Coordinator through the processing of vendor invoices in the Navision ERP system for all US activity. This position is also responsible for the electronic archive of all vendor invoices, as well as reviewing vendor statements, and resolving discrepancies.



ESSENTIAL DUTIES AND RESPONSABILITIES

CUSTOMER SERVICE:

Provide response/resolution in a timely and thorough manner to all internal and external customers.
Receive and answer phone calls from vendors or other departments in regards to payment status of invoices.
CONTROL SYSTEMS:

Ensure compliance with internal policies/procedures and generally accepted accounting principles.
Verify invoices for quantity, unit pricing, extensions and applicable discounts with the applicable purchase order.
Verify invoices are in compliance with company procedures for approvals, receipts of goods and/or evidence of services delivered, and approved pricing.
Resolve discrepancies between the purchase order and vendor invoice with the appropriate buyer for pricing, and the appropriate warehouse for quantities. Complete the invoice discrepancy report upon determination of the issue.
Distribute service invoices to applicable personnel to obtain approval for payment.
TRANSACTION PROCESSING & ANALYSIS:

Code invoices with account numbers and dimensions according to distribution in the general ledger.
Receive and book the vendor’s invoices in the ERPsystem.
Reconcile vendor statements with open AP balances in our ERP.
Archive and keep an electronic record of all invoices posted in the ERP system.
Maintain the Accounts Payable files. Create folders for new vendors when necessary.
Assure sales/use tax is appropriately assessed on taxable purchases.
Perform other duties as requested by the Accounts Payable Supervisor.
ORGANIZATIONAL RELATIONSHIPS

Reports directly to the Accounts Payable Supervisor.

EXPERIENCE AND QUALIFICATIONS REQUIREMENT
2-3 year experience in processing invoices.
Knowledge of the Accounts payable Process.
SKILLS AND ATTRIBUTES

Good interpersonal skills.
Very well organized and detail oriented.
Ability to work as a team member.
Strong computer skills including use of Microsoft Word and Excel.
Basic knowledge of English.
Ability to work under pressure and time limits.
The successful candidate will be responsible for all clerical, billing and administrative functions in an office setting.


Skills Required

Customer Focus:

Ability to learn individual customer policies and provide appropriate solutions through relationship building
Resolve conflicts and determine customer and overall company needs
Maintain list of customer contacts, clients and employers to monitor timely billing and payments
Communication Skills:

Effective verbal and written communication with both external and internal customers/employees
Document customer account activities thoroughly and concisely
Problem Solving Skills:
Approach problems logically and with good judgement
Prioritize work that is time sensitive to ensure efficiency
Conduct research as needed
Analytical Skills:

High organization skills with excellent attention to details and accuracy
Basic knowledge of mathematics and basic accounting
Computer Skills:
Familiarity with multiple browsers
Enter invoices into customer invoicing web sites
Update customer files with issued invoice


Education/Experience:

1+ years of office experience is a plus
General Accounting proven knowledge
High School Diploma/ Certificates
NetSuite/ JD Edwards/ Oracle knowledge

Mínimo Nivel Académico Requerido

Bachillerato/Preparatoria/Secundaria

Mínimo Nivel de Inglés Requerido

Avanzado

Mínima Experiencia Laboral Requerida

2 años

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