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Empresa
Center for Interventional Pain and SpineDescripción de la Empresa
Empresa dedicada al tratamiento de dolor crónico.Provincia
San JoséLocalidad
REMOTOSalario
Competitive salary based on experience, with performance incentives after probation.Tipo de Contratación
Tiempo CompletoDescripción de la Plaza
Position OverviewWe are seeking a highly motivated, resourceful, and adaptable Personal Assistant to support our Software Manager in a fast-paced, technology-driven environment.
This role requires strong initiative, excellent problem-solving skills, and the ability to work independently with minimal supervision. The ideal candidate must be comfortable with occasional odd hours, coordinating across multiple time zones, and supporting a manager who works in dynamic product and development cycles.
Key Responsibilities
1. Administrative & Executive Support
• Manage calendars, schedules, appointments, and reminders
• Coordinate meetings with internal teams, partners, and vendors
• Prepare summaries, documents, and follow-ups after key discussions
• Handle travel arrangements, bookings, and logistics
• Maintain confidentiality at all times
2. Operational Support
• Track ongoing projects, deadlines, and deliverables for the software team
• Organize files, documentation, and SOPs
• Assist with onboarding materials for new hires and contractors
3. Communication & Liaison
• Respond to emails and messages on behalf of the Software Manager when delegated
• Coordinate communication between technical and non-technical teams
• Draft basic messages, memos, and task instructions
4. Problem-Solving & Initiative
• Anticipate needs and proactively handle tasks
• Identify and resolve scheduling or workflow bottlenecks independently
• Conduct research and gather information as needed
• Troubleshoot minor administrative, technical, or organizational issues
5. AI & Tech Support (Preferred but Not Required)
• Basic familiarity with AI tools (ChatGPT, Gemini, etc.) for drafts or summaries
• Ability to organize documentation or SOPs using AI templates
• Comfortable learning new digital tools quickly
Requirements
Essential
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• High self-motivation and discipline; able to work independently
• Quick learner with strong problem-solving instincts
• Willingness to work occasional odd hours due to cross-time-zone coordination
• Discreet, trustworthy, and capable of handling sensitive information
Preferred
• Experience supporting a tech lead, software manager, or executive
• Familiarity with software development environments or agile workflows
• Comfortable using productivity tools (Google Workspace, Slack, Notion, Trello, etc.)
• Experience in PA/EA roles in a startup or fast-moving organization
Work Style
• Fast, responsive, and adaptable
• Able to prioritize tasks based on urgency and importance
• Capable of managing multiple threads of work simultaneously
• Calm under pressure, especially during product launches or deadlines
Compensation
Competitive salary based on experience, with performance incentives after probation.
Mínimo Nivel de Inglés Requerido
ExcelenteMínima Experiencia Laboral Requerida
2 añosEMPLEOS RELACIONADOS
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